Available Position (Company name withheld)

Office Administrator

FL
Full Time
Entry Level
  1. JOB DESCRIPTION:
At Sanderson Firm the Office Administrator  provides support to ensure efficient office operations by handling general office tasks and administrative duties. This is a hybrid position, and you will be required to be in our corporate office three (3) days per week, and occasionally there will be times where you will be required to be in the office for a full week to provide proper coverage.
 
  1. JOB RESPONSIBILIIES:
    • Creating invoices and sending them to our clients on a weekly, monthly and quarterly billing cycle
    • Past due collections on A/R
    • Provides front desk coverage by answering phone calls and transferring to responsible party.
    • Sorting, scanning, and distributing mail to appropriate departments.  
    • Incoming and outgoing shipments (supplies, equipment & returns)
    • Picking up mail as needed from PO Box
    • Scheduling in office monthly luncheons and placing orders for catering and holiday parties
    • Coordinate office workspace for staff when scheduled to work in office
    • Maintaining setup and breakdown for in-office events, holidays, and clients
    • Liaison between Sanderson Firm and Property Management company
    • Assisting the Executive Team with administrative tasks as needed
    • Order office supplies
    • Assisting any other department of the Firm as needed
 
  1. QUALIFICATIONS:
    • Ability to adapt and listen
    • Ability to demonstrate strong customer service skills.
    • Must have strong knowledge of Salesforce.
    • Must have QuickBooks Online Experience
    • Must have strong knowledge of Microsoft Outlook, Word, Excel, and Adobe PDF.
    • Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
    • Ability to follow instructions and respond to managements’ directions accurately.
    • Must possess excellent skills in English usage, grammar, punctuation, and style.
    • Must be able to work independently, prioritize work activities. and use time efficiently.
    • Ability to concentrate and multitask in a fast-paced work environment.
    • Must be able to maintain confidentiality.
    • Must be able to demonstrate and promote a positive team-oriented environment.
    • Must be able to work well under pressure and/or stressful conditions.
    • Must possess the ability to manage change, delays, or unexpected events.
    • Must demonstrate reliability and ability to abide by the company attendance policy.
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